It’s safe to say we never thought I’d be writing an article on templates to postpone weddings due to a pandemic, but here we are. My thoughts are with you as we all navigate this difficult time.We’ve been inspired by the positivity that so many of you are sharing right now, and we’re so proud of our industry – the way that we’re all coming together to manage this tricky situation is, quite frankly, bloody amazing.Deciding whether to proceed with your wedding is a question on a lot of couple’s minds right now, especially since the newly required distancing rules and the restrictions on weddings having no more than five people (being the couple, the celebrant and two witnesses). Keep in mind, the 4 square metre rule still applies. Find more information via the Government’s website here.
Reasons you might consider postponing your wedding
- First and foremost, guest safety
- To protect the health of the wedding team (venue and vendors alike)
- The wedding doesn’t fit into the new gathering guidelines set by the Government, which you can find here
- Limitations on guest numbers being no more than five people (including the couple, the celebrant and two witnesses)
- Overseas guests can no longer attend
- Some invited guests are more vulnerable members of the community (elderly, immunocompromised or living with pre-existing health conditions)
- Concern that social distancing isn’t conducive to weddings (a large amount of personal space is required, no kissing, hugging, sharing food or close-quarters dancing)
- Concern that the day won’t be as originally planned and guests won’t be able to let their hair down
- No desire to put guests into the difficult position of deciding whether or not to attend
If you are sensibly weighing up the option of changing your wedding plans, I’d always strongly advise you postpone rather than cancel your big day. Not only will this decision mean you won’t be losing money that you’d put down on deposits to secure your wedding team, but you’ll be keeping your amazing suppliers in business. It’s a very tough landscape out there right now, with postponements due to COVID-19 meaning that much of the industry won’t see any income for months. And there’s no firm end in sight.
Also, I’d encourage you to consider being open to rescheduling your wedding to a weekday or ‘off-peak’ day – basically, Monday to Thursday. With the volume of weddings being moved to late 2021 and into 2022, it means that many businesses simply won’t be able to keep the doors open if all their weekends are taken and they can’t book in new couples.
Even as I type this, I realise this is tricky for many. I completely recognise this isn’t a decision that you’re probably making voluntarily. You didn’t ask to be put in a position where you were forced to reschedule your wedding, so there may understandably be some resistance to this idea. But I wanted to share this with you, because I know for some venues and vendors, it’s the only thing they can offer right now in order to keep the lights on. We all need to be gentle with each other and work together to find compromise that will mean you get to have the best damn party ever.
Ways to tell your guests you’re postponing your wedding
On the topic of communication, there are a few quick and nifty ways of sending mass comms to your guests. We’ve outlined these here:
- Create a group in Facebook Messenger to update your contacts, and ask them to DM you back privately should they have any questions. You can use this as a way to get quick RSVP’s from guests if you’re proceeding and want to confirm numbers.
- MailChimp has been typically used in the past for marketing or mass communication for businesses, however in this case also makes for an awesome tool to send one email, that can be personalised with names to your whole guest list, and you can make it look schmicker than your typical email. All you need to do is join MailChimp here (for free for accounts with under 2,000 contacts), follow the prompts, upload your guest’s emails and their first names and create a campaign. Remember to send yourself a quick test first.
- Of course, good old email is a quick and easy alternative. Just remember to leave contacts in BCC so that your guests don’t start to receive any replies.
- Canva is a serious lifesaver in any situation and can be used for basically anything graphic design related, plus it’s free which we absolutely love. It’s pretty intuitive – once you’ve joined, just select the type of design you’d like to create. If you’re posting a message to your guests via social media, we’d recommend using a square format or selecting ‘Instagram Post’ on the homepage after signing up. Once you’ve opened a blank design, you can select from templates on the left-hand side to find what you’re looking for. Pop in your info (we’ve put a guide below), download and send out. We’ve seen a lot of couples utilise the pre-made designs Canva has to create a square tile for their social media to keep their guests up to date on their plans.
- You could use a wedding website and guest management tool to contact your guests.
Have any other suggestions? I’d love to hear from you and share them.